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Scenarios

System Features

 

EqMARSTM
Equipment Management And Reservation System

EqMARSTM is a user-friendly, intuitive, and secure web-based system designed to help companies and educational institutions manage equipment inventory and loans efficiently. Unlike other systems, EqMARS is fully customizable to meet the specific needs of your company or institution. Click here for system features

Click here to go to EqMARS website

EqMARS Website http://www.eqmars.com

Medium/Large Company
At medium and large companies, each department (or a group of departments) maintains equipment for employee use. Examples of equipment include projectors, computers, cameras, tripods, etc.

Typically the loan system includes a sign-up sheet or a calendar that sits on the Administrative Assistant's desk or inside the cabinet where the equipment is kept. The borrower jots down his/her name and phone number ahead of time or at the time of checkout. When he/she returns the equipment, a "time of return" is logged (but not always). Many companies allow "self-service", where employees can take equipment after signing the sign-up sheet.

Occasionally, equipment is not returned, whether accidentally or intentionally. The Administrative Assistant will realize that a piece of equipment is missing. He/she will send a company-wide email that reads something like this: "If you have checked out the projector please return it as soon as possible".

Higher Education
Academic institutions are frequently more complex than companies because:
1. The number of departments and administrators is usually larger.
2. They may choose to loan the equipment not only to staff and faculty, but also to students and community organizations.

With the increased number of departments and borrowers, the percentage of lost and overdue equipment increases.

In both these scenarios, tracking of equipment history is performed manually - if the records are accurate and archived. It can be difficult to know the location of a particular piece of equipment, who took it (especially with "self-service"), or when it will be returned. It can also be difficult to determine whether or not equipment has been stolen.

 

EqMARSTM solves all these problems by providing an easy way to track equipment inventory, enables borrowers to reserve or request equipment, reminds borrowers of approaching due times, and helps the administrators track maintenance or upgrades. The history tracking feature enables administrators to perform complete audit trail, including borrowing history. EqMARSTM is web-based, therefore it is accessible from any internet-enabled computer.

EqMARSTM System Features

Inventory Functionality Lite Standard
Equipment inventory+ 
Software inventory
     
Equipment Loan/Rental Functionality    
User reservation (for allowable items)  
User request (high-end items) - for approval by Manager  
Multi-location support 5
     
Calendar and Scheduling    
Basic calendar functions
Reminders of events - email  
     
Users & Licenses    
Administrator 5 25
Manager 5 25
Borrower accounts  
     
Reports    
Simple statistics
Built-In reports  
     
History Tracking    
Track equipment purchase price
Borrowing history archival (online 4 events - offline unlimited)  
     
Barcode and Labeling    
Barcode and Label generation & printing
Barcode reader integration  
     
Security    
Session timeout  
Secure Server (SSL)
     
Help and Support    
Help file
Context based help  
Data backup Weekly Daily
Data recovery 72 hours 48 hours
     
Advanced Features (Please contact us for details)    
+ With expanded location tracking (Campus, Building, Warehouse/room, Grid, Shelf, etc)

Pricing

  • Please Call us for pricing and licenses
  • We offer 10% academic discount (to academic institutions)

Additional Services (Separate Cost)

  • Data migration (from current database)
  • Assessment consultation to examine and develop the business process and/or to choose which product to implement. Please contact us for more details.
  • Business Process Review, Re-engineering, and documentation
 
OSSTP-GOLATACTM
One Stop Shop Training Portal

Golatac Version 4.21 is a user-friendly, intuitive, and secure web-based system designed to help companies and academic institutions manage scheduling and tracking of training sessions efficiently. Using Golatac-OSSTP will help you to increase attendance and save you valuable time and money. The full-featured version of Golatac software allows you to delegate training scheduling, and allows users to pre-populate and use templates to speed up operations. Unlike other scheduling systems, Golatac-OSSTP is fully customizable to meet the specific needs of your company or institution. Click here for system features

Click here to go to OSSTP-GOLATAC website

OSSTP Website http://www.osstp.com

Medium/Large Company

At medium and large companies, each department (or a group of departments) provides training for its employees. Examples include workshops, webinars, lectures, guest speaker sessions, job trainings, product orientations, meetings, and face-to-face trainings etc.

Training registration typically includes the provider sending out training reminders in electronic and paper-based formats. Employees are then required to complete a sign-up sheet or registration form, resubmit it to the training provider, and wait for the training to take place. It can be difficult for the training provider to keep track of attendees, because of the multiple formats in which training requests are submitted. Oftentimes the training is forgotten, even if the provider sends out frequent reminders. Trainees also lack a single record of the training that has been completed.

Occasionally, either the trainer or trainee has forgotten about a training session, or a session becomes overbooked. The Administrative Assistant will send out a company-wide email that reads something like this: "If you are scheduled to attend the following training session, please confirm as soon as possible, otherwise, your place may not be guaranteed".

Higher Education

Academic institutions are frequently more complex than companies because:

1. The number of departments and administrators is usually larger.
2. They may choose to offer training not only to staff and faculty members, but also to students, alumni, and community groups.

With the increasing number of departments offering training and increased number of trainees, scheduling and tracking becomes cumbersome. 

In both these scenarios, tracking of training is performed manually - if the records are accurate and archived. It can be difficult to know who offered training, who signed up, and who attended. 

Golatac-OSSTPTM solves all these problems by providing an easy way to schedule training sessions, track attendees, take attendance, reminds trainees of approaching dates and times, and helps the administrators track usage. The reporting feature enables administrators to perform complete audit trail, including training history. Golatac-OSSTP is web-based, therefore it is accessible from any internet-enabled computer.

OSSTP-GOLATACTM System Features


Calendar Features LITE STANDARD ADVANCED
Basic Calendar Feature Yes Yes Yes
Training Reminder Emails No No Yes
Customized Search Filters No 1-2 3-5 or more* 
Multiple Trainings Per Day No 2-5 6-15 or more*
Multiple Admin Accounts 1 2-5 6-15 or more*
Customized Print Friendly Feature No Yes Yes
Multiple Manager Accounts 1-5 6-10 10-20 or more*
Trainee Accounts 50 51-200 201-500 or more*
Bandwidth 1000GB 2000GB 3000GB or more*
Disk Space 120GB 250GB 300GB or more*
Training Reports No No Yes
Mutiple Training Types No Yes Yes
Domain Specific Trainings No Yes  Yes
User Reports No No Yes
Attendance Feature No No Yes
Customized Newsletter Feature No No Yes
Multiple Attachments Feature No 1 2-5 or more*
LDAP compatibility No No Yes ( upon request )
Security SSL No No Yes ( upon request )
Automated Availability update No No Yes
Automated Email Updates No No Yes
Website Customization/Branding No Yes Yes
Support Cost 10% ( Negotiable ) 15%  FREE
Standard Price (one year license) $2,750.00 $5,500.00 $8,250.00 
Promotional Price (one year license) $1,950.00 $3,875.00 $6,745.00

Please contact us if you are interested in hosting this solution on your servers instead of opting for our hosted solution.

* Check support for more details.

Golatac-OSSTP can be fully customized to meet your organization's unique needs. Please contact our sales department at sales@osstp.com if you require a feature that is not listed. 

Pricing

  • Since our product is customized to each customer's needs, we will provide a quote based on the features and functionalities you request. We offer a special introductory price for a TRIAL version so that you can see this product in action. Please contact support regarding pricing and licensing based on your customized product features.
  • We offer a 10% academic discount. Discount also applies to the introductory offer.

Additional Services (Separate Cost)

  • Data migration (from current database)
  • Assessment consultation to examine and develop the business process. Please contact sales@osstp.com for more details.
  • Business Process Review, Re-engineering, and documentation
  • Installation Options include hosted and semi hosted solutions